The Operator's Prompt Library

Here is the full text of an RFP/bid package: [PASTE RFP TEXT]

Extract every requirement, deadline, and submission rule into a numbered
checklist, organized under these headings: Submission Deadlines,
Required Documents/Forms, Rate/Pricing Format Requirements, Insurance
and Compliance Requirements, Service-Level Requirements, and Anything
Unusual or Easy to Miss. Quote the exact source sentence next to each
item so I can verify it against the original.

Usage note: run this before you write a word of response, and manually skim the RFP once yourself afterward — the "quote the source sentence" instruction is your check; if a line has no quote, don't trust it.

Here is an RFP scope of work: [PASTE SCOPE SECTION]

Here is a list of services my company currently offers: [LIST YOUR
SERVICES/CAPABILITIES]

Compare the two. List every requirement in the scope that I do not
clearly cover today, every requirement that's ambiguous about whether
I cover it, and every requirement where the RFP's terminology doesn't
match mine (so I know it's the same requirement, worded differently).

Usage note: this catches the "wrong scope vocabulary" trap from Chapter 4 — read every "ambiguous" item yourself before deciding to bid or pass.

Here is last year's contract/rate agreement: [PASTE OR SUMMARIZE OLD
TERMS]

Here is this year's RFP or renewal terms: [PASTE NEW TERMS]

List every change: rate changes, new requirements, removed
requirements, changed service levels, changed penalty/chargeback
language. Flag anything that shifts risk or cost onto me that wasn't
there before.

Usage note: verification reminder — recompute any rate or penalty change by hand; don't take the tool's percentage math on faith.

My stop economics: average revenue per stop is $[X], average cost per
stop is $[Y], broken down as: fuel $[X], labor $[X], vehicle $[X],
overhead allocation $[X]. This RFP proposes a rate of $[PROPOSED RATE]
per stop with estimated volume of [VOLUME] stops per month.

Build a sensitivity table showing my margin per stop and monthly profit
at proposed volume, and at 20% below and 20% above proposed volume.
Also show the breakeven stop count at the proposed rate.

Usage note: this is arithmetic, not judgment — recompute at least one row by hand before you trust the table, per the Chapter 3 rule.

Here is the accessorial and rate table from an RFP or contract:
[PASTE TABLE]

Check the math: do line items add up the way the total implies? Are
any accessorials priced inconsistently with each other (e.g., a
"long carry" fee lower than a "flight of stairs" fee when my
experience says the reverse should be true)? List anything that looks
like an error or a trap.

Usage note: flags what to double-check by hand — this tool does not know your actual costs, only whether the numbers in front of it are internally consistent.

I'm responding to an RFP with these requirements: [PASTE OR SUMMARIZE
KEY REQUIREMENTS]

Draft the standard sections of my bid response — company overview,
compliance certifications list, standard service description, standard
insurance/safety statement — using this information about my company:
[PASTE YOUR BOILERPLATE FACTS: years in business, fleet size, safety
record, certifications]. Keep it factual and specific, no generic
claims without a number behind them.

Usage note: this is the "below the waterline" work — this draft is scaffolding; you still write the three paragraphs that actually win (local knowledge, named references, specific capability) yourself.